Grouping favorite documents or folders using RecentX

With RecentX, it is effortless to group recent documents or folders using the “Favorite Keywords” feature.

Let’s say that you have the following favorite documents that you wish to group.

  1. Proposal.doc
  2. Timesheet.xls
  3. Errors.log
  4. Meeting.doc

You will new create a new “Favorite Keywords” item as shown below:

Favorite Documents Keywords

It is important to note that the criteria are set to “Any Words.”

 

Creating new sticky notes directly inside a memoboard

Sometimes, you may want to keep the desktop clean, without any sticky notes on it.

In such cases, you can configure Notezilla to create new notes always inside a specific memoboard inside of the Windows desktop.

Memoboard Properties

  1. Go to Notezilla’s Notes Browser
  2. Right click on a memoboard item in the tree view on the left pane and choose
    ‘Properties’
  3. You will see the ‘Memoboard Properties’ window as shown above
  4. Check the item ‘Set as default memoboard’ and press OK
  5. We have set this memoboard as the default memoboard. Meaning, all new sticky notes will be created in this memoboard instead of the Windows desktop.

 

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Troubleshooting sending of sticky notes over network due to Firewall restrictions

Sending sticky notes over a network using Notezilla is very easy.

Watch this short video to learn how to do this:

For more tutorial videos, check out this page.

But your firewall settings and other network configuration can make it appear like a complicated task.

You may not be able to send and receive sticky notes. Or you may be able to send but not receive sticky notes.

Here are the most common causes of such problems:

  1. Firewall is blocking the program. Make sure that you have configured your firewall program to allow Notezilla/QNP to communicate over the network.

    Allow Notezilla through Windows Firewall

    Make sure first to configure your PC firewall to allow the running of Notezilla. The firewall on the PC might sometimes not allow to send or receive notes.

    You can search for a firewall in the Windows search box, and you will see “Allow an app through Windows Firewall.” Choose this option and enable Notezilla. If Notezilla is not listed, then click on ‘Allow another app’ and add Notezilla.

    If you are using any other Firewall tool (usually included with Anti-Virus software), then you will have to configure that firewall.

    Make sure you do this on both sending and receiving computer.

    You can refer to the following articles for further information:

    Windows 10/8/7: Allow a program to communicate through Windows Firewall

    Remember: You must configure the firewalls on all computers that need to send and receive sticky notes.

     

  2. If you are using Notezilla, you must make sure that the ‘Accept Notes Over Network’ option is enabled on all the computers. To access this option, right-click on Notezilla’s icon in the Windows taskbar and choose ‘Notezilla Browser’ from the menu. In Notezilla Browser, click on the Advanced menu and enable ‘Accept Notes Over Network.’

     
  3. Your computer may be running more than one firewall program. If you are using a third-party firewall program, you must make sure that the default Windows Firewall is disabled. You must have only one firewall program running. If you wish to run multiple firewall programs, then you must make sure that you have allowed Notezilla in all firewalls

 

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Switching from Notezilla to Notezilla Portable

Notezilla Portable is nothing but Notezilla packaged to run directly from a USB Flash Drive/Pen Drive/Stick so that you can carry the program and all the sticky notes where ever you want on your USB stick.

Notezilla Portable can be downloaded from here.

If you are already using Notezilla on your desktop, you may want to transfer all your sticky notes data to Notezilla Portable. Here is how you do it:

  1. Notezilla’s data is stored under the folder C:\Documents and Settings\(user name)\Application Data\Conceptworld\Notezilla\ on Windows 10, Windows 8, Windows 7 or C:\Users\(user name)\AppData\Roaming\Conceptworld\Notezilla\ on Windows 10, Windows 8, Windows 7.
  2. Notezilla Portable’s data is stored inside a folder “Data” under its program files.
  3. Just exit Notezilla, copy all the data from Notezilla’s data folder to Notezilla Portable’s data folder
  4. Now launch Notezilla Portable from its folder. You will see all the notes transferred.

 

Checklist Sticky Notes in Notezilla

Notezilla has a cool ability to represent a sticky note as a checklist. Each line in a sticky note begins with a checkbox that you can tick off.

bulleting

Watch a short video describing this feature:

For more tutorial videos, check out this page.

To enable this feature just right click inside a sticky note and choose Bullets & Numbering->Checklist from the menu.

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When do you want the note’s toolbar to show in Notezilla?

Note Toolbar is the bar that appears just above the sticky note when you move the mouse over the sticky note.

When there are many desktop sticky notes, you may find this automatic appearance of note toolbar a little annoying. You may prefer to see the note toolbar only when you click on a specific sticky note.

You can change this behavior using Notezilla’s preferences. Just go to the Notes Browser and choose Advanced->Preferences menu. In the preferences window, change “Show note toolbar on” options (mouse click or mouse hover or Ctrl key + mouse hover) as per your preferences.

Restoring QNP Notes Data from Backup

By default, Quick Notes Plus (QNP) keeps backup copies of its notes data inside the “Backup” subfolder under the actual data folder (My Documents\My Notes).

QNP keeps five copies of the notes data under the “Backup” subfolder. Each copy in a separate dated folder.

To restore notes data from a dated backup folder, follow the below steps:

  1. Exit QNP
  2. Copy all the files from the dated backup folder (example: Backup\2007-05-04\) to the actual data folder (My Documents\My Notes)
  3. Launch QNP. You must see all your notes successfully restored

Importing QNP sticky notes in to NoteZilla

Whenever you install Notezilla over an existing copy of QNP, it automatically imports all the notes. As a side note, remember that Notezilla installs as a separate product. So you can easily try out Notezilla if it suits your needs. If not, you can continue to use QNP (the data remains intact).

In some cases, you may have to import QNP notes into Notezilla manually.

Please follow the below steps to import all the notes from QNP to Notezilla.

  1. Go to Notezilla’s data folder and delete all the files and folders (To know the exact data folder, go to Advanced->Preferences (Advanced Tab) in Notezilla’s Notes Browser). WARNING: By deleting the files and folders, you will be losing all the notes that you created in Notezilla. We hope that you have just installed Notezilla and haven’t created any imported notes. If you have some important notes in Notezilla, then you may export them to separate the “Notezilla Database File” using the File->Export feature. Once you have exported this file, we will import it again in step 4.
  2. Copy all the QNP data files, including “GlobalSettings.qxml” file to the Notezilla’s data folder. Typically, QNP data files may be found under “My Documents\My Notes” folder.
  3. Launch Notezilla. It should import all the QNP notes.
  4. Note go to File->Import in Notezilla Notes Browser and import the files that you exported in step 4.

Quickly create sticky note and paste text from clipboard

Many users have requested for a hotkey to directly create a sticky note with the clipboard text in it.

Actually, there is a way to do this (almost as quick as a single hotkey)

  • Ctrl+Shift+U (Creates a new sticky note in NoteZilla/QNP on the desktop)
  • Ctrl+V (Pastes the clipboard text inside the newly created desktop sticky note)

Try it out. It is very fast.