Getting Things Done (GTD) using Sticky Notes in Windows, Android, iPhone

GTD or Getting Things Done is the work-life management system that has helped countless individuals and organizations bring order to chaos. GTD enables greater performance, capacity, and innovation. It alleviates the feeling of overwhelm—instilling focus, clarity, and confidence. You can sort out not only your professional life but also your personal life using this concept.

Your mind is for having ideas, not holding them. That’s why David Allen created Getting Things Done®. He has even written a book on the same. It is a great help when multitasking and relieving the workload.

There are 5 steps on this journey of achieving your goals:

  1. Capture- Collect all that requires your attention.
  2. Clarify- Process them into achievable or not.
  3. Organize- Prioritize your achievables.
  4. Reflect- Keep a check on the progress.
  5. Engage- Put the tasks into action.

Let’s look at this through an example.

You are on your way home from office and suddenly realize that you forgot to wish your friend Mike, “happy birthday”. Also you had to prepare a grocery shopping list for this weekend.
You decide to go home and do this but forget it among the long pile of work. There were lots of unread emails, texts to answer and house chores too. The next day you ponder on as to why you could not take out time to make just one call to your friend or take out just 10 min to create a list.

This is because you did not capture that thought as soon as you had it.

Capture (collect)

You should have written it down on a piece of paper or your pocket diary or even in your phone for that matter.
All the things that require your attention need to be jotted down or recorded somewhere for you to remember them. The key is to keep it unfiltered and write 100% of everything. Writing down creates a sense of responsibility within you.

However, If you are writing it for yourself then you can simply write them on Notezilla sticky notes.

What is Notezilla?

Notezilla is a professional, elegant & highly rated sticky notes app for Windows & Phones (Android, iOS, iPhone, iPad, Windows Phone etc). It can help you organize your life by keeping all the notes, tasks & reminders that you may need when-ever and where-ever you are.

Whenever you get a thought, just create a sticky note on your desktop and write it down there. This may be anything like tasks or ideas or even problems. It could be anything like preparing a presentation for the meeting next day or a simple thing like spending time with your kids.

You can create sticky notes of different sizes and colors.

Don’t know how to create sticky notes? Just watch this video to learn:

Clarify (process)

Now that you have written down all that you have in your mind, ask yourself the following questions: Is it actionable? If yes, then again ask,” Can it be achieved immediately?” If yes, then go ahead. Do it and clear the task from your list. There may be some tasks that can be put into action, but not immediately. Add such tasks to a “to-do” list. If not, just trash it and move on or maybe keep it for future reference.

Organize (place)

Now that you have grouped tasks as actionable and non-actionable, focus on the actionables. They need to be prioritized on the basis of: project, time and context.

Actions related to a particular project need to be grouped together. Ex: party, furniture and birthdays.
With Notezilla, you can create notes into different folders(memo boards) like “party”, “furniture” and “birthdays”.

Actions that are time specific say Mike’s birthday should go on your calendar to achieve them when the time comes. Add the note to the “birthdays” folder where you store all birthday dates. But then what if you forget after storing it there? Don’t worry because you can set reminders to Notezilla sticky notes which will remind you beforehand.

You can also group actions under a specific context such as people to call or groceries to buy.
Ex: All the things to buy while going out to the mall can we grouped under the context “things to buy”. This can be related to different projects like organising party and designing your new furniture.
When you go out shopping, you may have things to buy related to many of these folders. To not forget to buy anything, add tags to those notes like “buy”, “call” etc.
So when you go out, you just need to search for notes with the tag “buy” and all the notes will be displayed together. You can do the same for calls to be made for your different projects.

Reflect (review)

You are bound to forget tasks among your other activities. Come back to your lists once in a while. Check their progress, make changes wherever needed and review your current status in respect to the goal.

Trash notes once you are done. They will still be safe on your system under the “trash” memo board and you can always move them back to your favorite memo boards. You can move notes easily from one memo board to another.

Engage (Don’t think. Just do it)

And finally, motivate yourself to go out there and achieve your goals.

Tick the grocery list once you are done shopping, call Mike and offer your wishes.


But you constantly have new tasks coming up under the actionable list. Don’t worry. All you need to do is start the whole process again for each task.

For more information about this concept, check out the official website of Getting Things Done

Wait. Wait. There’s still more!

For more Notezilla tutorial videos, check out this page.

Download Notezilla for free.

After all, a journey of a thousand miles begins with a single step.

Keep reading our blog for more articles.

Have doubts about the product? Contact us and we will support you.

Thank you for staying till the end.

Personal Kanban using sticky notes in Windows, Android, iPhone

Do you ever make goals and then have a hard time trying to fulfill them? Well, this is because you don’t pen them down. A written goal or dream always brings passion to fulfill it.

Personal kanban can be a great source for you to do this.

What is Personal Kanban?

Despite our best intentions, life has a way of becoming complicated. People, tasks, responsibilities, deadlines, and even recreation, all compete for our attention. The human brain however, simply does not respond well to the stress of juggling multiple priorities.

That’s where Personal Kanban can help. Adaptable to all ages and situations, and accessible to all learning styles, personal kanban allows us to visualize the amount of work we have, and the way that work is carried out.It is useful for everyone whether you are a homemaker or an employee or a business owner or even a student.
The only key is to visualize. It gives you a sense of responsibility once you visualize and jot it down.

What better way than using Notezilla sticky notes.

What is Notezilla?

Notezilla is a professional, elegant & highly rated sticky notes app for Windows & Phones (Android, iOS, iPhone, iPad, Windows Phone etc).
It can help you organize your life by keeping all the notes, tasks & reminders that you may need when-ever and where-ever you are.

Check out Notezilla’s homepage.

There are three important heads to your kanban board:

  • To do- Your list of dreams and goals
  • Doing- Things you are currently doing to achieve them.
  • Done- Things done to ensure success.
  • To begin with, Create a folder(memo board) for each head in Notezilla.

    If you work in a team, you could even add a “backlog” column wherein the initial “to-do” is jotted down before assigning it to each member of the team. You could write the name of the member as a title or below the note too.
    This makes it more organised and ensures that everyone knows what they need to do and tasks don’t overlap.

    Ex: The task assigned to Member A and Member B can be put up in separate notes having their name as the title. You can send the note to that member on his system, provided you both use Notezilla.
    Also, your memo board will now have an additional column of “backlog” which has the notes having tasks delegated.

    To-do.

    Everything you need to do, start writing it down onto sticky notes. Things you plan on doing or goals you want to achieve go under this head. They may be personal or professional, depending on your nature of use. Big tasks, small tasks, get them all down. Be true to yourself when you write them down. You would initially be surprised at how long the list goes.

    For example, your goals would be to present a proposal in the upcoming meeting and also to renovate your house. Also you want to achieve both within a month. They both will go under your “To do” memo board of Notezilla.

    Since they both are goals of different natures, you can separate them by adding tags to them like “office” and “home”. You can also add an additional tag like “this month” so that they don’t get mixed up among your other goals in the memo board. It would be easy to find them too. You just need to search for the tag “this month” and all the notes that have the tag will be displayed together. This way both personal and professional goals can be achieved using Notezilla sticky notes.

    Doing.

    The tasks and projects you are currently working on go under this head. They were previously in the “to-do” list before you started working on the task and moved it to the “doing” board.

    Ex: Visit interior designer, create rough draft of the proposal.

    You can turn your Notezilla sticky notes into checklists or numbered lists so that you can tick them off as and when you do the task. It is not enough to merely add notes into the board. You also need to ensure that you do not leave the task mid way and keep track among the long pile of other tasks at hand. This is why you should add a reminder to your sticky notes that will reminded you to constantly work on the task.

    Done

    What next? You need to keep working on your goals to achieve them. When you do that, your Notezilla notes move on to the “done” column.

    You must be wondering that once the task is done, you can just forget it and move on. Why create a separate column for this? This is because you can look at your success anytime and find out mistakes on the process and work on them for your future goals.

    You can trash those notes after some time, say a week. Why? To make space for your next success.

    You can trash the notes every weekend and don’t worry in case you require them again in future. The notes will still be stored in the Notezilla trash folder unless you permanently delete them from there. Tailor your settings accordingly so that you get intimidated whenever you trash a note. This ensures that you don’t trash the important ones if you have clicked one by mistake.

    The same process is to be followed for every goal. Once you start practicing, it will automatically become a habit.

    Want to know more about this concept? Visit http://personalkanban.com/pk/

    And using Notezilla you will instantly feel the change in your productivity and efficiency levels. Don’t just read this but put it to practice. So, go on and give it a try.

    For more tutorial videos, check out this page.

    Download Notezilla today for free from the link provided below:
    https://www.conceptworld.com/Notezilla/Download

    Thank you for reading and keep following us for more such articles.

    Preview files to be copied in Windows using a Robocopy alternative replacement tool

    This post will tell you how to preview the list of files that will be copied, before actually copying them.

    The importance of previewing files

    We like to have a preview of our documents and images before sharing or printing them or even saving the edits made. Then why not have a preview of the list of files that will be copied on your system?

    You could easily exclude or include certain files forgotten or those not required. This not only saves your time and efforts but also a lot of space on your system. You can also filter them according to their date, size etc.

    In this article we will show you how this is possible using the Windows Robocopy tool and an alternative software Copywhiz, which does the same thing in a much user friendly manner.

    What is Copywhiz?

    Enhance your file-copy experience with Copywhiz as it lets you to have more flexibility & more control over the file-copying process. Here is how Copywhiz makes file copying a breeze:

  • Copy only new or modified files
  • Easily pick files by name, extension, folder etc from bunch of folders
  • Copy files to multiple folders/computers
  • Copy files from multiple folders and paste them at once
  • Pick files from multiple folders and compress in single .zip file
  • Schedule file backups
  • Several more hidden nuggets designed to make your file-copy task easier.
  • Steps to generate a file Preview

    Using Robocopy

    Robocopy Source [Destination] /L command displays a list of files that are to be copied.

    For Ex: To display a list of files that are to be copied from the folder “projects” to “backup”, the following command line will be used:

    Robocopy C:\projects d:\backup /L

    You can do this using Xcopy commands too. Check out this article

    However, these Robocopy commands are not straightforward. System administrators may be able to use. But Robocopy may be quite confusing for common users. Instead, let me show you an easier and faster method.

    Using Copywhiz

    1. Select files using Windows Explorer, right-click on them and choose Copywhiz->Copy from the menu as shown below :

    2. Go to the destination folder, right-click inside the folder and select Copywhiz–>Paste Advanced. The Advanced settings dialogue box will open.

    Advanced settings

    3. Click on the ” Preview” button located below in the right corner. The Preview Window will open

    Here is how the Copywhiz Preview Window will look like:

    All the files you selected will be listed down before you proceed with your file copy.

    Conclusion

    Copywhiz is an alternative that allows you to preview files before copying them and ensure that the right files are copied. This avoids mistakes and any incorrect files from being copied to make sure only the important files are copied. You can also use this feature to view the list of new & modified files in a folder.
    Thus you stay safe and confident.

    Check out this page for our tutorial videos. Follow our YouTube channel for more such interesting videos.

    Learn more about Copywhiz. Download the free trial from here.

    Have a good day!

    Thanks for staying till the end :)

    Continue file-copying even if error occurs in Windows using a Robocopy alternative replacement tool

    This post will brief you on how to skip errors and also turn off error prompts while copying files in Windows.

    Frequent Error Pop-ups?

    When copying a large number of files, we often see a window pop up telling that an error occurred while copying. Isn’t this very annoying? Wouldn’t it be great if instead of attending to every error message, you could skip that particular type of error and continue copying.

    We will show you how this is possible with the Windows Robocopy tool and also an alternative software , Copywhiz.

    What is Copywhiz?

    Enhance your file-copy experience with Copywhiz as it lets you to have more flexibility & more control over the file-copying process. Here is how Copywhiz makes file copying a breeze:

  • Copy only new or modified files
  • Easily pick files by name, extension, folder etc from bunch of folders
  • Copy files to multiple folders/computers
  • Copy files from multiple folders and paste them at once
  • Pick files from multiple folders and compress in single .zip file
  • Schedule file backups
  • Several more hidden nuggets designed to make your file-copy task easier.
  • Replace Locked File On Reboot

    An image showing one of the features of Copywhiz

    Steps to continue file copy on error

    Using Robocopy

    Robocopy source destination [file [file]…] /r:n w:n command lets us to continue file-copying even if error occurs.
    ‘R’ is the retries on failed copies and ‘W’ is the waiting time between those retries. Also, n=the number of times of retry and waiting.

    For Ex: To copy contents of ‘C:\project’ to the folder ‘D:\Backup’, while continuing to copy on errors, the following command line will be used:

    Robocopy C:\project D:\Backup /R:0 W:0

    You can do this using Xcopy too. Here is the article.

    However, Robocopy commands are not really straightforward. System administrators may be able to use. But Robocopy is quite confusing for common users.

    Using Copywhiz

    Watch a short video that perfectly depicts this feature:

    When copying files, Copywhiz does not stop on an error. Instead it lets you retry or skip that particular file and proceed.

    See the image below for more clarity:

    Also, if a file is locked (like a file-in-use), Copywhiz will wait until you unlock the file. In fact, Copywhiz will show you which program is currently using the file so that you can close the program in order to continue with your file copy.

    If the disk is full, Copywhiz will show you how much space you need to free in order to complete the operation successfully as shown below:

    For more tutorial videos, check out this page. Check out our YouTube channel for more such interesting videos.

    Learn more about Copywhiz. Download the free trial from here.

    Have a good day.

    Thanks for taking time to read :)

    Organize sticky notes in Windows inside memoboards (folders)

    Too many sticky notes on Windows desktop can be cluttery. That’s why many users avoid using sticky notes app. But you can keep your desktop clean if you are using Notezilla sticky notes app for Windows.

    Notezilla lets you to keep only selected sticky notes on the desktop and place the others (that you don’t need all the time) in separate folders called Memoboards.

    What is a Memoboard?

    A memo board is a folder inside which sticky notes can be placed. They are like containers for sticky notes. The stickies are neatly arranged in each memo board just like a story board.

    Why use Memo Boards?

    You can simultaneously view contents of multiple sticky notes. Memo boards appear within the Notes Browser, a feature that lets you view, sort, and filter all of your notes at once. The Notes Browser lets you keep virtually unlimited sticky notes inside memo boards.

    Memo Boards can help you do lot’s more.

    Watch this short video for more clarity:

    For more tutorial videos, check out this page

    Notes Browser

    You can arrange notes into memo boards, which in turn can be organized in a hierarchical tree structure. In Notezilla, you can choose to automatically arrange notes whenever the memo board loads for the first time. It even lets you to change the background color of a memo board.

    Notezilla lets you to organize sticky notes simply by dragging & dropping them between memo boards.

    Access your most used memo boards easily either by marking it as favorite or by activating it using a unique key combination (hotkey). Once you set a hotkey for a memo board, you can easily activate that particular memo board from any program.

    Subscribe to our YouTube channel for more such interesting videos.

    Have a good day.

    Thanks for reading till the end :)

    Show error log after copying files in Windows

    This post will tell you how to view error logs for your file copying process using Copywhiz.

    The need for an error log

    We all often encounter errors when copying our files in Windows. We at times don’t understand where the error is or what exactly is the error. An error log (record of critical errors) is therefore necessary in such situations. This lists all your errors so that you can track down the cause.

    Just use Copywhiz to do this.

    What is Copywhiz?

    Enhance your file-copy experience with Copywhiz as it lets you to have more flexibility & more control over the file-copying process. Here is how Copywhiz makes file copying a breeze:

    • Copy only new or modified files
    • Paste by date created or modified or accessed.
    • Easily pick files by name, extension, folder etc from bunch of folders
    • Copy files to multiple folders/computers
    • Copy files from multiple folders and paste them at once
    • Pick files from multiple folders and compress in single .zip file
    • Schedule file backups
    several more hidden nuggets designed to make your file-copy task easier.

    Steps to show error log

    Watch a short video depicting this feature:

    1. Go to Advanced Settings after selecting your files in Copywhiz.
    2. Click on the “General” Tab which is next to the Filter Tab.
    3. By selecting the “Show log” option, all the errors will be instantly logged i.e., shown as a list.
    4. Click on ‘OK’ and Paste Now.

    Copywhiz helps you solve one more problem you frequently encounter: disk full. It will show you how much space is to be set free in order to continue your file copying without any worries.

    For more tutorial videos, check out this page.

    Subscribe to our YouTube channel for more such interesting videos.

    Learn more about Copywhiz. Download the free trial from here.

    Have a good day.

    Thanks for staying with us :)

    Automatically rename source file on file name conflict when copying files in Windows

    This post will brief you on how to directly rename the file being copied when a file with same name already exists in the destination folder. This can be magically done using the tool Copywhiz.

    Getting an error pop up telling, “A file with the same name already exists” is really common in your daily file copying process. Changing the name manually is OK when there are limited files. This is however not practical with large number of files.

    You should therefore try Copywhiz that lets you automatically rename the file being copied or the destination file. You can do this while the files are being copied or pre-configure it so that you are not interrupted.

    What is Copywhiz?

    Enhance your file-copy experience with Copywhiz as it lets you to have more flexibility & more control over the file-copying process. Here is how Copywhiz makes file copying a breeze:

    • Copy only new or modified files
    • Paste by date created or modified or accessed.
    • Easily pick files by name, extension, folder etc from bunch of folders
    • Copy files to multiple folders/computers
    • Copy files from multiple folders and paste them at once
    • Pick files from multiple folders and compress in single .zip file
    • Schedule file backups
    several more hidden nuggets designed to make your file-copy task easier.

    Steps to rename source file during file name conflict

    1. When an error message pops up, click on the Advanced Settings option of Copywhiz.
    2. Click on the ‘General’ Tab which is next to the Filter Tab.
    3. Under the File Replace options, select ‘Rename Source file’.
    4. Click on OK and Paste Now.

    This is really a time saver and also very easy. File copying is no longer tiring all thanks to Copywhiz.

    For more tutorial videos, check out this page.

    Learn more about Copywhiz. Download the free trial from here.

    Have a good day.

    Thanks :)

    Add notes to Metatrader or MT on different time-frames when trading

    Often, traders like to check different time-frames before taking position according to their favorite time-frame as it is very normal that the daily time-frame might show an up-trend, while the hourly time-frame can be showing a down-trend. Making notes on charts enables you to summarize key information, focus your thoughts and finally helps in taking the call regarding your trading transactions.

    Most of the trading platforms do not allow notes to be made on the charts, even if they do, (in the form of annotations) long notes are not supported, for Ex : Metatrader 4 or MT5. Also, if you add a note to a chart, once you change the time-frames of the charts, the note disappears as it is stuck to that particular Window itself. In order to access the note all the time-frames, we need to have several monitors or laptops or keep changing time-frames to & fro. Isn’t it very frustrating. How about accessing a single sticky note on all different time-frames.

    Yes, with Notezilla, you can add a sticky note to a chart and access it even when you change the time-frames of the charts. This is an indispensable feature that makes Notezilla so good and so useful for trading. In Notezilla, the sticky notes are always shown based on the title of the website. So, if you wish to stick a note on different time-frames, you would need to use the ‘wildcard’ method.

    To match only a part of the window title, double click on any window title that is listed and prefix or suffix the title with the * wildcard. As per this, the sticky note will appear on all the different time-frames of the chart. This feature is really very useful as it helps you to get access to the right information at right time automatically, without any effort from your side.

    See the image below for more clarity:

    Here is a short video on how to attach notes to websites, documents, apps & folders on Windows PCs using Notezilla click here.

    That’s it. For more tutorial videos, check out this page.

    Learn more about Notezilla sticky notes app for Windows, iPhones, Android etc. Download free trial.

    Have a good day.

    Thanks :)

    Using Copywhiz to copy files to phone or tablet devices

    This post will tell you how to copy files to your phone or tablet devices using Copywhiz.

    Many of our Copywhiz users frequently ask us how to use Copywhiz to copy files to phone or tablet devices. Well, currently phone or tablet devices are not directly supported by Copywhiz.

    But we have a easy fix for this too. The trick here is to first copy all the required files in a temporary folder on local hard drive and then move the temporary folder to your phone/tablet using regular copy paste. Why are we using Copywhiz? So that you can avail it’s advanced filter features like copying by file type, file name, file size or file date. Example: You may just want to copy only music files to your phone. So you would filter by .mp3.

    What is Copywhiz?

    Enhance your file-copy experience with Copywhiz as it let’s you to have more flexibility & more control over the file-copying process. Here is how Copywhiz makes file copying a breeze:

  • Copy only new or modified files
  • Easily pick files by name, extension, folder etc from bunch of folders
  • Copy files to multiple folders/computers
  • Copy files from multiple folders and paste them at once
  • Pick files from multiple folders and compress in single .zip file
  • Schedule file backups
  • Several more hidden nuggets designed to make your file-copy task easier.
  • Steps to follow:

    1. Go to Windows File Explorer, select the files from the source folder, right-click and choose Copywhiz–>Copy as shown below:
    2. Go to a local folder (temporary folder on your hard drive), click Copywhiz–> Paste Advanced. The Advanced Settings dialogue box will open. This can be done to configure the Advanced Settings options before pasting the files since you may want to filter out some files. Click “OK” when you are done.
    3. Now, click on Paste Now button from Copywhiz window or Go to the local temporary folder and select em>Copywhiz–>Paste as shown below:

    4. You now only have to move this local folder to your phone’s hard drive using the regular Windows File Explorer.
    5. And ta-da! All the files you wanted are now in your phone or tablet.

    It is really easy and comfortable. All this will be done in just a few steps. All thanks to Copywhiz.

    For our tutorial videos, check out this page. Subscribe to our YouTube channel for interesting videos.

    Learn more about Copywhiz. Download the free trial from here.

    Have a good day !

    Thanks for your time :)

    Navigate from one sticky note to another in Windows using the keyboard.

    This post will tell you how you can easily navigate from one Notezilla sticky note to another in Windows using the keyboard.

    You may have created a lot of sticky notes on your desktop. If you want to look for something in one of the sticky notes or edit the sticky note, you cannot click on each sticky note with the cursor to look for your sticky note. This will consume a lot of time and efforts. Also the sticky notes might all be cluttered and overlapped on each other. Using your keyboard to navigate between notes is thus the best option.

    Press the “Ctrl+Tab” key and the sticky note will be selected. Keep pressing it and the bar will keep moving to the next sticky note. This way you can quickly jump from one sticky note to another until you find your required sticky note. You can do the same in your Notes Browser too.

    TIP: Since the notes might all be cluttered, you can first arrange the notes and then navigate. Just right click on the Notezilla icon. Select “Desktop notes -> Arrange notes…” .
    The notes will be instantly arranged in an orderly manner.

    For more tutorial videos, check out this page.

    Download Notezilla today for free.

    Thank you for reading.